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Ready Steady Rules — Compliance Calendar

England · as of 11 Sep 2026

Daily & weekly checks

Cleaning schedule sign-offFree · Every 1 day

FSA — Safer Food, Better Business cleaning pages — https://www.food.gov.uk/business-guidance/safer-food-better-business-for-caterers

Cooking and hot-holding temperaturesFree · Every 1 day

GOV.UK guidance on safe temperature control — https://www.gov.uk/food-hygiene-businesses/cooking

Emergency lighting function testFree · Every 1 month

ICEL / LIA — emergency lighting testing guide — https://www.thelia.org.uk/member-services/icel/icel-emergency-lighting-guide.html

Fire alarm call-point testFree · Every 1 week

GOV.UK — fire risk assessments — https://www.gov.uk/workplace-fire-safety-your-responsibilities/fire-risk-assessments

Fire door self-checkFree · Every 1 month

GOV.UK — fire door guidance — https://www.gov.uk/government/publications/fire-safety-england-regulations-2022-fire-door-guidance/fire-safety-england-regulations-2022-fire-door-guidance

First aid kit contents checkFree · Every 1 month

HSE — First aid at work legislation and guidance — https://www.hse.gov.uk/firstaid/legislation.htm

Flush little-used water outletsFree · Every 1 week

HSE — Legionella and the control of bacteria in water systems — https://www.hse.gov.uk/legionnaires/

Fridge and freezer temperaturesFree · Every 1 day

FSA — Safer Food, Better Business diary pages — https://www.food.gov.uk/business-guidance/safer-food-better-business-for-caterers

Opening and closing checksFree · Every 1 day

HSE — Health and safety made simple — https://www.hse.gov.uk/simple-health-safety/index.htm

Probe thermometer accuracy checkFree · Every 1 week

FSA — Safer Food, Better Business (equipment checks) — https://www.food.gov.uk/business-guidance/safer-food-better-business-for-caterers

Review the pest contractor's reportFree · Every 1 month

BPCA — pest control guidance for businesses — https://bpca.org.uk/

Sentinel tap temperature checksFree · Every 1 month

HSE — Legionella control in water systems — https://www.hse.gov.uk/legionnaires/

Stock rotation and date-code auditFree · Every 3 month

FSA — Safer Food, Better Business (stock control) — https://www.food.gov.uk/business-guidance/safer-food-better-business-for-caterers

Fire safety

Emergency lighting full duration test£90–£250 depending on the number of luminaires · Needs a date

Find an emergency lighting engineer

Fire alarm service£80–£250 per visit for a small-to-medium venue · Needs a date

Find a fire alarm engineer

Fire evacuation drillFree · Needs a date

Get a fire drill record template — https://www.gov.uk/government/collections/fire-safety-law-and-guidance-documents-for-business

Fire extinguisher service£60–£150 call-out for a typical small venue's annual visit · Needs a date

Find a fire extinguisher servicing company

Fire marshal refresher training£40–£90 per person for a half-day refresher course · Needs a date

Find a fire marshal refresher course

Fire risk assessment reviewFree if you review it yourself · Needs a date

Re-review your fire risk assessment — https://www.gov.uk/government/collections/fire-safety-law-and-guidance-documents-for-business

Formal fire door inspectionFree in-house with a gap gauge · Needs a date

Get a fire door inspection checklist — https://www.gov.uk/government/publications/fire-safety-england-regulations-2022/fact-sheet-fire-doors-regulation-10

Electrical

EICR — fixed wire test£150–£600 depending on the number of circuits and size of the premises · Needs a date

Find an electrician for your EICR

PAT testing£80–£200 call-out for a small venue · Needs a date

Find a PAT testing provider

Gas

Catering gas safety check (CP42)£150–£450 depending on the number of appliances and whether the interlock needs retesting · Needs a date

Find a Gas Safe registered engineer (catering) — https://www.gassaferegister.co.uk/find-an-engineer-or-check-the-register/find-by-location/

Cellar gas monitor service and calibration£80–£200 per service visit · Needs a date

Find a gas safety engineer

Water & drainage

Cold water tank clean and disinfection£150–£400 per tank depending on size and access · Needs a date

Find a water tank cleaning specialist

Grease trap service / dosing refill£80–£250 per service visit depending on trap size and access · Needs a date

Find a grease trap servicing contractor

Legionella risk assessment review£100–£300 for a review of an existing assessment · Needs a date

Find a legionella risk assessor

Ventilation, extract & refrigeration

F-gas leak checks£80–£250 per system per visit · Needs a date

Find an F-Gas registered engineer

Kitchen deep clean (non-duct)£200–£800 depending on kitchen size and how long since the last deep clean · Needs a date

Find a kitchen deep cleaning contractor

TM44 air-con inspection£150–£600 depending on the number and complexity of systems · Needs a date

Find an accredited TM44 energy assessor

TR19 Grease kitchen extract clean£450–£2,500 per clean · Needs a date

Find a duct cleaning specialist

Food safety & pest

Allergen matrix reviewFree · Needs a date

Review your allergen matrix — FSA guidance — https://www.food.gov.uk/business-guidance/allergen-guidance-for-food-businesses

Food hygiene refresher trainingLevel 2 online refresher typically £10–£25 per person · Needs a date

Food hygiene training requirements — https://www.gov.uk/running-food-business/staff-training-illness-hygiene

Pest control visits£30–£80 per visit · Needs a date

Find a BPCA-accredited pest controller

SFBB / CookSafe full review and re-signFree · Needs a date

Review your Safer Food Better Business (SFBB) pack — https://www.food.gov.uk/business-guidance/safer-food-better-business-for-caterers

Waste

Used cooking oil collectionOften free · Needs a date

Find a used cooking oil collector

Waste contract review and transfer-note fileFree to review · Needs a date

Review your waste contract and streams — https://www.gov.uk/managing-your-waste-an-overview

Licences, fees & subscriptions

Gaming machine permit feeAround £50 a year for the automatic two-machine entitlement · Needs a date

Pay your annual gaming machine fee — find your council — https://www.gov.uk/find-local-council

ICO data protection fee renewal£52–£78 a year for most small and micro businesses · Needs a date

Renew your ICO data protection fee — https://ico.org.uk/for-organisations/data-protection-fee/renew/

Late hours catering licence renewalFees vary by council. · Needs a date

Renew your late hours catering licence — find your council — https://www.gov.uk/find-licences/late-hours-catering-licence-scotland

Pavement licence renewalVaries by nation · Needs a date

Renew your pavement licence — find your council — https://www.gov.uk/government/publications/pavement-licences-guidance/pavement-licences-guidance

Premises licence annual feeVaries by rateable value band · Needs a date

Pay your annual fee — find your council — https://www.gov.uk/alcohol-licence-your-area

SCPLH refresher and licence renewalRefresher course roughly £80–£120 · Needs a date

Book your SCPLH refresher and check your renewal date — https://www.gov.scot/publications/alcohol-licensing-guidance/pages/personal-licence-holders/

TheMusicLicence renewalBased on venue size · Needs a date

Manage or renew TheMusicLicence — https://pplprs.co.uk/get-themusiclicence/

TV Licence renewalStandard licence £180 a year. · Needs a date

Renew your business TV Licence — https://www.tvlicensing.co.uk/

Insurance, payments & finance

Business rates instalments and relief checkFree to check · Needs a date

Check your rates relief — find your council — https://www.gov.uk/apply-for-business-rate-relief

Energy contract end dateFree to review · Needs a date

Business energy: how to compare and switch — https://www.ofgem.gov.uk/information-consumers/energy-advice-businesses/guidance-microbusinesses

Insurance renewalsVaries widely by venue size · Needs a date

Find a broker — BIBA broker search — https://www.biba.org.uk/find-insurance/

PCI-DSS self-assessmentUsually free through your processor's portal · Needs a date

PCI Security Standards Council — https://www.pcisecuritystandards.org/

People & training

Alcohol training register reviewFree to review the register itself · Needs a date

Review the training register against current staff

First aid requalification£75-£150 for an EFAW requalification day · Needs a date

Find a first aid training provider

Pension re-enrolment and declarationFree to complete · Needs a date

TPR — automatic re-enrolment guidance — https://www.thepensionsregulator.gov.uk/en/employers/re-enrolment

Right-to-work / visa expiry checksFree to check via the online service · Needs a date

Carry out a right-to-work check — https://www.gov.uk/check-job-applicant-right-to-work

Staff file and right-to-work auditFree · Needs a date

Audit every current staff file against a checklist

Building & fabric

Asbestos register re-inspection£150–£450 for a management plan review and re-inspection visit · Needs a date

Find an asbestos surveyor

Chimney / flue sweep£60–£120 per sweep · Needs a date

Find a chimney sweep

Espresso / steam boiler PSSR examination£80–£250 per examination if PSSR applies · Needs a date

Check applicability with a SAFed competent person — https://www.safed.co.uk/

H&S policy and risk assessment reviewFree if reviewed in-house · Needs a date

Review your policy and risk assessments against current operations

Licence conditions self-auditFree if done in-house · Needs a date

Work through your licence conditions one by one

Lift / dumbwaiter LOLER examination£100–£300 per examination · Needs a date

Find a SAFed-member competent person — https://www.safed.co.uk/

Ready Steady Rules is a free guide, not legal advice. Costs are indicative and were last checked on the date shown on readysteadyrules.com. Printed 11 Sep 2026.